A data room is a secure environment where confidential files from business can be shared with partners, investors and other stakeholders. It also includes features like watermarking, auditing, and the ability to control access in granular ways. When choosing a data space vendor, think about the types of security it offers and whether it supports the type of files that your team is using.

Some providers also offer extra security features like auto-indexing or fence view. Additionally, search for a solution that allows you to transfer the contents of your desktop, FTP, or other external storages to the data room for fast and easy organization. Additionally, find out whether a data room has multilingual search engines and OCR to search text within PDF and images documents.

It is also important to find out if your chosen service can be used to erase specific fragments or the entire content check out here of documents. This feature can protect sensitive information by removing personal information from images or PDFs.

Some of the best VDR providers offer comprehensive reporting and analytics features that help you monitor the activities of your virtual data room. Choose a service that can automatically track all file uploads, downloads and views, as well as let you create customizable reports based on these activities.

A trial for free is a further feature you must look for. It lets you try premium features like data uploading, creative collaboration and security features without the need to pay in advance. iDeals offers a 30 day free trial that includes unlimited preparation time, 2 administrators 500 MB of storage, secure watermarking of files, dynamic watermarking and basic digital rights management system.