Planning a Board Meeting - Key Points to Remember

To ensure a successful board meeting, it’s important to plan the meeting in a way that is effective. Meetings for boards typically have specific deliverables, like board reports, strategic discussions, and decision-making. To ensure that your meeting meets these items, here are a few key points to remember.

Check all attendees and their attendance plans on the day prior to your board meetings. Make a final list of remote directors who may require a video conference and plan how best to provide them with the required equipment or links for the meeting. Also, make sure you check whether the meeting space is available, and then arrange any catering or other equipment needed for the room.

Create a meeting agenda using the information from your board’s document, as well as any questions or requests the executive directors may have. You can avoid last-minute scrambles by having a draft agenda in place prior to the meeting.

The first step should be an evaluation of the business’s performance since the last board meeting. This includes a look back on major milestones, achievements and areas where the business may need to pay more attention to. The next step is to think about how the business can develop new strategies to help grow. This could include discussing new markets, customer service policies and investor relations, or hiring new employees.